Creating Groups to use in your Mail or to Share Google Docs

New Group

On the left hand side towards the bottom is the option to create a “New Group…” Click on this option.

Group Creation

There are a lot of different types of groups you may want to create. One for your grade level team. One for your students. If you are differentiating for your class you may have need to share a Google document with a subset of your class. You may want to create a group of your parents.

Click on Group

Underneath “My Contacts” you will find your group listed. Click on the group. It should be empty.

Add Contacts

At the top of the group is an icon of a man with a plus indicating you can add people to the group. Notice when you hover over the icon a help tip tells you that you are adding contacts to that particular group.

In the box that appears you can copy and paste the email addresses of everyone in your group. I usually obtain these by having said people fill out a Google Form. You can also type their email addresses in manually. You can use a comma and a spacebar after each email to allow you to enter multiple email addresses in at once.

Press Enter

Pressing enter will submit the contacts to the group.

Use in Gmail

In Gmail you can start typing the title of the group you created and it will auto populate the group for you to choose. This will allow you to send an email to your entire group easily.

Use in Google Docs

If you want to share a document with a group, click on the blue share button in the upper right hand corner of the document.

In the sharing settings you are able to type in the names of individuals you wish to share the document with. You are also able to share the document with a group you have created.

Edit the Group

Go back to http://google.com/contacts to add or remove people from the group. You can also right click on the group name on the left hand side to delete the group.